New ROIs

Starting tomorrow, November 1st
We are introducing a Substance Abuse Disorder (SUD) form and a new Release of Information (ROI) for HMIS. These will be in addition to our existing Client Acknowledgement Form, which can be found on the NH-HMIS website. I have also attached copies. We have created a “Helper Guide”
http://nh-hmis.org/sites/default/files/forms/NH-HMIS_SUD_ROI_Oct2018_v2.pdf
http://nh-hmis.org/sites/default/files/forms/NH-HMIS_ROI_Oct2018_v2.pdf

Here is how you will be using the forms:

The Client Acknowledgement Form is a client’s notification that their data will be entered into HMIS.

The ROI is a client’s permission to let their data be shared with other HMIS agencies.

The SUD form is a client’s permission to let their SUD data be shared between HMIS Agencies

Training on these new forms occurred during our 2018 Annual HMIS Mandatory Training. They will “go live” tomorrow, November 1, 2018.

The new ROI’s have been a work in progress for several months. These documents are in addition to the current Client Acknowledgement form. They will allow for the sharing of the full client record system wide with the exception of the following project types, Run away and Homeless Youth (RHY) and Housing Opportunities for People with Aids (HOPWA).

The Bureau of Housing Supports has worked with their law team and have created two new releases of information that will go into effect starting November 1, 2018.

The ROI will enable the sharing of client information between agencies in the NH Homeless Service Provider Network. Unfortunately, it will require the use of a different, separate release for those agencies who provide drug and alcohol treatment (such as some programs at Harbor Homes). The SUD ROI.

Only Substance Use Disorder providers will be require to have their clients sign the SUD ROI.

It is up to the client to if they want to sign the new ROI’s but it is extremely important that staff explain how essential their consent to share their data is. We must strongly encourage the client to sign the ROI so their HMIS record can be shared with appropriate resources in our system. Disclosing the data can help staff determine the right placement of the client. The information will be used to help match the person to the correct resources. The information will be contained in a single HMIS record in the system that will help expedite the referral and assistance process.

If the client does NOT sign the ROI documents, you must open a ticket with HMIS to have the client record locked so it will only be shared within your agency.

Email tickets@nh-hmis.org and give use the client ID, first name, and last initial.

Helper Guide Entering ROI 2018